Pads expire. So do batteries. The defibrillator doesn't.
An AED is only ready if its consumables are too, and their lifespans vary from model to model: the source is the manufacturer's manual, not a generic table. ToriSet tracks the date for each one, alerts the coordinator before it's needed, and keeps the inspection logbook.
No credit card · The Free plan stays free
Three ways to miss a deadline.
No single schedule fits every model
Pads and batteries have different lifespans from brand to brand, and on some models they're a single unit with a single expiry date. A blanket rule applied across the whole fleet is the fastest way to get it wrong.
The self-test blinks where nobody's looking
The AED checks itself, but the indicator sits on a cabinet at the end of a corridor. Someone still has to see that check, and it still needs to be written down somewhere.
The coordinator changes every season
In sports clubs and schools, whoever looks after the AED rotates. And with them goes the memory of when the pads were last changed.
One record for every AED, with the dates for its exact model.
Make, model, serial number, location and who's responsible. Deadlines come from the model's own maintenance plan — the one written by the manufacturer — not an industry average.
- Adult pads, paediatric pads and battery, each with its own date
- Periodic inspections logged with date, outcome and who carried them out
- Reminders to the coordinator and their stand-in, weeks ahead
- A QR code on the cabinet: scan it to see the record, deadlines and instructions
AED — gym entrance
adult pads · expires 11/2026
AED — Via Marconi site
battery · replacement per manual
AED — outdoor field
functional check · last 03/2026
AED — changing rooms
paediatric pads · expires 09/2026
Three AEDs, three different calendars
It's why a spreadsheet with "pads: 2 years" doesn't hold up: the whole structure of the deadlines changes with the model.
Single cartridge
Some models — HeartSine's Pad-Pak, for instance — combine pads and battery into a single unit with one expiry date. Simple, once you know that's how it works.
Pads and battery, separate
Most AEDs have independent consumables: pads around two years, battery around five. Two separate reminders, often years apart.
Paediatric pads
Where fitted, they have their own expiry date and need to be kept with the AED. It's the item that gets forgotten most often, because it's almost never used.
The exact lifespan is set by the manufacturer in the model's manual: ToriSet uses that. Where the manual is silent, common practice is a functional check at least every 12 months.
Who uses it, and what for.
ASD, SSD and sports clubs
Required to have an AED and to check it before competitions, but often without a proper tool for it: the coordinator gets the alert, the president sees the status in two seconds.
Schools and institutes
One or two AEDs per site, staff who change, and nobody keeping track. The record stays with the school, not with the person.
Local councils and public bodies
AEDs spread across offices, sports facilities and street cabinets: every station has its own site, its own coordinator and its own history.
Businesses and high-footfall venues
Hotels, shopping centres, stations, offices: the AED is safety equipment like any other, and it belongs in the same logbook as fire extinguishers and plant.
AED sellers and installers
Hand over the defibrillator and hand over its schedule too, already set up. Every consumable coming due is a repeat order, without chasing the customer.
Associations and parishes
Volunteers who take turns and a single unit to keep ready: ten products and three people are enough, and it stays free.
Where these deadlines come from.
The regulatory picture for AEDs is unusual: checks follow the manufacturer's manual, while the regulations set requirements for provision, training and staffing. ToriSet works on the first part — the deadlines and their logbook.
DM 24 aprile 2013 ("Balduzzi"), All. E
Provision and management of AEDs in sports clubs, with maintenance carried out according to the manufacturer's instructions.
DM 26 giugno 2017
Updates the requirements for amateur sporting activity, including checking correct operation before competitions.
Legge 116/2021
Extends the rollout of AEDs to schools, public places and means of transport, and regulates their use.
CEI EN 62353
Periodic testing of electromedical equipment: the technical reference for the functional check.
No regulation sets a single maintenance schedule that applies to every AED: the model's manual remains the reference. ToriSet organises the dates and the documents; it doesn't certify the device's efficiency.
What we get asked most.
How often do defibrillator pads need replacing?
It depends on the model: pads typically last around two years and batteries around five, but some units use a single cartridge with one expiry date. The date that matters is the one in the manufacturer's manual — ToriSet sets that on your AED and alerts you ahead of time.
Who's responsible for the AED?
The obligation sits with whoever manages the place or the activity — the sports club, the school, the public body, the company — who usually appoints an AED coordinator responsible for the inspections and for logging them. In ToriSet, the coordinator is a person in the group: they receive the alerts and log the inspections, and when the role changes, you just hand over without losing the history.
Is it worth it for a small ASD with just one defibrillator?
Yes, and it's the case where it costs the least: the Free plan holds up to ten products and three people, with no time limit and no credit card. One AED, its consumables and the gym's fire extinguishers fit comfortably.
How do I know the AED is ready before a competition?
Open the station's record: you see the status of the consumables, the date of the last check and who carried it out. If something's close to its deadline, you already knew weeks ago, because the reminder went out ahead of time.
Can I show the record to someone without an account?
Yes: every product can have a QR code to stick on the cabinet. Scanning it opens the public record with the manual and the model's details; the private data in your logbook stays visible only to people with access.
Is your AED ready? Now you'll know for certain.
Add your stations, name the coordinator, and let ToriSet keep track of pads, batteries and checks. Start for free, in two minutes.
Want to see it on your own case?
Drop us a couple of lines: we'll write back with an example built around your own products, not with a brochure.